Lay Leader Blogs
From the Board of Trustees, July 2018
As this issue went to press, Board President Jack Duggan was attending the Unitarian Universalist Association General Assembly in Kansas City. So we will use this space to share with you the new “Ends” adopted by the Board at its May meeting. In policy-based governance, ends statements are intended to provide guidance for decision-making to volunteers and staff, based on the congregation’s mission and vision.
UUCB is a vibrant multicultural, anti-racist, anti-oppressive congregation:
- We embody and share Unitarian Universalism.
- Our communities experience UUCB as an active and dynamic partner in pursuing societal and environmental justice.
- People rely on UUCB in times of need.
- We invite people of goodwill to make a spiritual home with us.
- We celebrate the diversity of our congregation in the fullness of who we are.
- We reach out to one another across differences to connect in shared purpose.
- We have fun!
- We are generous with our time, talent and treasure.
- We steward our financial resources responsibly.
- We are comfortable, open and transparent in discussing both personal and congregational financial matters.
President’s Column, June 2018
I believe we should sell the Freestone property and the Board has made a motion to be considered by all church members at the Congregational Meeting on October 21. It’s not an easy decision. We all know the people involved in Freestone are among the longest and most respected members of our community. It’s not easy to say no to them. We appreciate what they have done for the last forty years; we appreciate what Freestone has meant to them and the congregation in the past; but it may not be part of our future.
In the past it was wonderful, a retreat, where members could get away from it all and share nature and fellowship, not a formal retreat center but a place to get away. Freestone was never a money maker but was a benefit of belonging to the church. The property was bought with money from the Freestone Committee and the church. It’s never been self-supporting through rental fees. The building itself was built and maintained with money from the sale of one of the four parcels and volunteer labor from the Freestone Committee.
And now, after forty years, the Freestone building is in need of repair. We can argue endlessly what repairs are needed and how much they should cost, but the money isn’t there. This year in the congregation we have had to face our financial situation harder than we ever have before.
The Congregation voted to use funds from the Board Designated Endowment earnings to make needed repairs to the Kensington church property. In the last congregational meeting the members approved a budget that made substantial and painful cuts to staff. The operating budget is balanced but there is no surplus. We still haven’t solved the problem of how we raise the $250,000 annual budget required to maintain the property.
For a long time Freestone served its function but in the last few years the need for repair and maintenance has become critical. The forty-year-old geodesic dome has not aged well. At a minimum the repairs will cost $50,000 and probably much more. That’s $50,000 we don’t have. In another 10, 20, 30 years another substantial investment will be needed. Freestone has never made money and there’s no reason to think it will in the future. Is it possible? Sure, anything is possible with enough effort and money. But is it likely? No.
In the coming discussion we will look at selling parcels to raise money for repairs. The two parcels in question do not seem to be suitable for development. The only bid was by our neighbor and they withdrew that offer. We are now in a water dispute with that neighbor over their violation of our easement and that has gone on for over a year with legal costs to defend the integrity of our property.
The mission and the ends we worked on as a congregation did not make a retreat center or Freestone a priority. As hard as it is to face it, Freestone is no longer an integral part of the UUCB community and its mission. At one time it was an important community builder, an activity that brought people together. However the interest in a getaway in Sonoma County has waned, notwithstanding the valiant efforts of the Freestone Committee to promote it.
We have five months before the vote. Let’s explore the possibilities and the reality. But let’s be realistic about our resources and how we use them. Since I’ve been a member of the Board we have considered and discussed Freestone at great length. The conclusion of the Board at our May meeting was to call the vote. We need to decide whether to put the money into Freestone to make it usable or to sell it and move on. The Board of Trustees recommends to the Congregation that we sell Freestone.Continue reading →
President’s Column, May 2018
On April 21, the Board of Trustees had a retreat in which we worked on the Ends (goals) for our congregation. It amazed me how easy it was. The work had already been done by the congregation in our Mission and Visioning meetings. The results were nothing unexpected. We know who we are and what we want.
We want financial sustainability, a strong unified congregation and to make an impact for the good in our community beyond our church and congregation.
What strikes me now is how open this process has been. This isn’t the work of a focus group or a key committee, but the work of the whole congregation in open meetings. Simple to state but not so easy to live. Change isn’t easy. There’s nothing new about these ends, it’s who we are. What has changed is the world around us.
We will be who we want to be as a congregation if we work together openly and with trust.
This is an open process. There are no secret agendas. We are family working together. The broader, the deeper, and the better the participation, the better will be our outcomes.
I would add that all Board of Trustees meetings are open and everyone is welcome. We meet the first Wednesday of the month at 7 pm.
[Editor’s note: There is also generally a table in the Atrium on Sundays where a board member (often Maryann Simpson) will be happy to answer questions and listen to your ideas.]Continue reading →
President’s Column, April 2018
At the April Board of Trustees meeting I will make a motion for the Board to recommend to the congregation that we sell the Freestone property. The motion if it passes will be voted on at a September Congregational Meeting. This has been a long time coming, and I think now is the time to call for a vote. The Board cannot sell Freestone, only the Congregation can make that decision.
When my family joined UUCB in 2011 we were introduced to Freestone by an enthusiastic member of the committee and invited to join and contribute any skills we might have to the upkeep of Freestone. The next year we went to Freestone for the first time and enjoyed a weekend with two other families from the church. We visited Freestone a couple more times.
Freestone has a geodesic dome with a communal area and kitchen and three bedrooms and a deck with a view through the woods and hills that calms the soul. It sits on approximately ten acres of wooded land with large oaks and redwoods. It is about sixty miles from Kensington, between Sebastopol and Bodega Bay. It is a stunning piece of property. If you haven’t visited Freestone and want to, I’m sure the Freestone Committee will help you do that.
Unfortunately, the dome itself has not aged well. It is coming apart at the seams and the deck and other structures need serious repairs. Two years ago it was determined that the structure was unsafe to use and since then the Freestone Committee has done some work but there is a real need for substantial investment and a professional contractor.
The Freestone Committee has worked valiantly to do what they can, but a real update is needed and that takes money. The most optimistic and conservative estimate to repair Freestone will take $50,000 and probably much more. To make Freestone a viable and enduring option will take much more than that, upwards of two or three hundred thousand dollars. In the beginning, to build the dome and provide funds, one of the four Freestone parcels was sold and there are two remaining parcels that the committee has talked about selling to raise funds.
The remaining parcels may not be developable and it is probably more valuable to sell the property as a whole. Even if we did sell parcels to raise funds for Freestone, that is not a sustainable solution. The funds would be short of what’s really needed and only put the problem off until the next time maintenance and upkeep require another capital input. Freestone is not sustainable.
This year we have been struggling with the financial sustainability of our congregation. We are using $750,000 from the board-designated endowment, albeit from the earnings, not the principal, to make long delayed repairs to the buildings on the Kensington campus. This was a difficult decision for the congregation to make. Like a homeowner who has a home and a second property and is struggling to maintain their home and keep it in repair, now is not the time to keep a second property that is badly in need of repair. Selling Freestone is a sacrifice that will cause our congregation anguish but it is a decision that needs to be made.
Selling Freestone is not a solution to our financial situation. The proceeds of a sale would add to our financial stability but more importantly would relieve us of the financial obligation to maintain Freestone with funds we don’t have. We need to focus on what we genuinely need to be sustainable and unfortunately in my opinion Freestone is not part of that. If the board makes the motion, now is the time for questions and comments. Let the discussion begin.Continue reading →
From the Board of Trustees: Call for Working Group Volunteers
Cindy Maxim, Board of Trustees member
Do you want to help UUCB find a path to long-term financial stability? Do you have knowledge, skills, experience, or an ability to think outside the box? Consider becoming a part of one of the Working Groups of the Financial Sustainability Task Force. The Board of Trustees is seeking volunteers for three Working Groups:
- The Alternative Location working group is tasked with gathering information on two things: 1) alternative properties for the congregation to consider should our Kensington campus come to be too expensive for us to maintain, and 2) other organizations with whom we might share our campus. This working group will need to be creative in their possibility thinking – people who think outside the box are especially welcome here!
- The Capital Campaign working group will help identify goals for an effective capital campaign. You’ll look at what’s been effective in past campaigns, and what hasn’t, in order to come up with a plan for a potential future campaign. You’ll also help identify ways to increase participation and discover what resources the UUA might have that can help. Do you like talking with other people and gathering their opinions? This might be the place for you!
- The Staffing Structure working group will explore our current staffing structure and better clarify how our staff contribute to UUCB’s mission now and in the future. You’ll work with our UUA contact to compare our staffing to that of other UU congregations of similar size and mission, and talk with staff members about how they and the congregation can better work together to fulfill our mission. To be clear, you won’t be evaluating the performance of individual staff members; rather, you would be discovering how we can receive the maximum potential our staff can offer.
We are seeking members of all ages and backgrounds for these important positions – don’t worry if you don’t have experience on UUCB Committees, we’re looking for a balance of ideas and energies! If one of these positions interests you, please briefly respond to the following questions (you can also find blank forms at the Board Listening Table on Sundays), or fill out the form electronically at https://tinyurl.com/uucbsustainability. Please respond by March 28.
- How can we reach you?
- Are you a member of UUCB?
- Why do you want to serve?
- Which working group are you most interested in?
- Tell us about any skills, knowledge, or experience you might have in this area.
- What else do you want the board know about you?
Paper responses may be returned to Maryann Simpson’s mailbox in the UUCB mailroom.
The Working Groups will be asked to submit their reports by December 18, 2018 so this is not a long-term commitment. If you have more questions about the working groups or their tasks, contact any member of the Board of Trustees, or email email@example.com.Continue reading →
President’s Column, February 2018
One of my goals as a congregational leader is that this community we call UUCB be as strong for the next 127 years as it has been for the last 127. To that end, the board is taking steps to ensure the financial sustainability of the congregation. We don’t expect this to be an easy or quick process, but it’s an important one and one that will take all of us.
As this newsletter goes to press we are engaging the congregation in considering needed repairs to the buildings and how best to pay for them. Just as importantly for the future, we have been involved this year as a congregation in a process of Mission and Visioning. Who are we? Who can we be? How are we going to be sustainable?
The time for action is here. The Board of Trustees is putting together working groups with board members and other congregational members, who will collect information about several important factors over the next year.
1) A feasibility study on a capital campaign to update and repair our buildings.
2) A full staffing assessment, to identify what our needs are and what we can afford. Some of this work was done during our interim ministry, but more remains.
3) Whether, in the long run, another location for the church is possible and whether it would make sense to consider it.
Also we’ve been talking about Freestone for a very long time. We need to make decisions about Freestone, our Sonoma County retreat property, and the board will be facing that issue and working with the Freestone Committee and the congregation to reach a decision on what to do, possibly selling Freestone or investing in making needed repairs. What we do has to be compatible with our vision as a congregation. The plan is to present a board proposal in Fall 2018 about how to move forward.
We’ve been waiting and preparing for this moment in our congregational life for a long time. For the last three years we’ve been taking a hard look at ourselves, looking at our resources and our needs. We called new senior co-ministers and now together we are working on a sustainable vision for the next era in our congregation’s life. The board’s job in this work is not to make decisions, but to offer concrete proposals to the congregation who will make the decisions guided by our mission and vision.
This month we will be asking members to join us in the working groups to look at these issues and to make recommendations. In the coming months the board will be considering the recommendations of the groups and making proposals based on those recommendations. About a year from now we will have finished the first stage and we can move forward with a plan for the future.
The time to be sustainable is now.Continue reading →
President’s Column, January 2018
This is going to be a hard year at UUCB. The financial reality of 380 some members in a facility built when UUCB had a thousand members has finally sunk in and now we must figure this out, not put it off any longer and make concrete plans for a sustainable future. One of the obvious answers to our dilemma is to grow our congregation larger to support our church. It’s not just our problem; most old-line liberal churches including other UU churches are declining in membership the same way. The long-term trends are against us.
We are all members of UUCB because it fills a space in our lives and our families that is very important to us. For me the key to UUCB is fellowship, a place to bond with people of different backgrounds and experiences in a community of respect and open inquiry. Unitarian Universalists are not unique in providing welcoming fellowship; our liberal sisters and brothers do much the same thing and their numbers are dwindling too. The difference is we guide ourselves by our principles, not a creed.
I think in a way we are failing our broader community. We personally know the hunger for a human fellowship of values that we satisfy by being UUs. We heartily welcome people when they find us, we are a vital community with new people joining us, but are we actively going out and sharing what we ourselves have found? For most of our history Unitarians have been a small group of people not tied to the strictures of the past, outliers. More than a hundred years ago Universalists actively shared their understanding of God’s universal love, but when that message began to spread through other denominations the evangelism of Universalists dwindled. It’s wrong to keep it to ourselves, we’re not an exclusive club. Our community needs what we have.
We have members who already think this way and are taking action, but as a congregation we need to support their efforts, make it more central to our mission and follow their lead. I think we’ve kept the secret too long, that one can be a rationalist or a mystic with an open mind and still deeply involved and accepted in a religious fellowship, that creed is not necessary.
I’m not comfortable “selling” Unitarian Universalism. When someone asks I get all gummed up in explaining what we’re not. Proselytizing evangelicals, whether they’re pushing the Bible, a guru, or chanting to happiness have never made me comfortable and I’m not about to go knocking on doors or passing out literature at BART stations. But I think as an Association and a Congregation we need to overcome our shyness and frankly our elitism and get out there and reach people, not because we need members to sustain ourselves but because now more than ever our religion without creed, our spirituality without strictures is a desperate need in our world.
There are people out there who know that there’s more to community than a digital connection and that consumerism, individualism and materialism don’t satisfy the human spirit. We need to seek them out and tell them who we are and what we do.
I’m not aware of any campus outreach on our congregation’s part even though Cal is an important part of our history and many members are associated with the university. Have we even considered Contra Costa College? Reverends Christian and Kristin have begun Church on Tap. Should we be stepping out of our comfort zone more? And by actively reaching out to the people who need a place for connection and values we can become a stronger community and we hope a sustainable community. Instead of needing people to fill the space we would need space for the people.
Is it time to consider becoming Evangelical Unitarian Universalists?Continue reading →
President’s Column, December 2017
I believe my job as President of the Board of Trustees is to work to find a consensus of what the congregation wants to do, aware of what sacrifices have to be made to be the congregation we want to be.
I have opinions but my opinions aren’t my guide. For instance, when I joined the congregation I didn’t like the way our location put us so far above our community. When I joined the leadership, I realized that our congregation wouldn’t survive whole if we tried to sell the Kensington property and resigned myself to making the best of it. When I wrote the article last month on how expensive it is to keep our large church maintained, I wondered if I really wanted to keep maintaining an expensive piece of real estate. Does the property really support the mission of our congregation? Do we need to change the way we use it? I don’t have an easy answer for that. I trust our congregation, and I trust the process we are using to make decisions. My opinions count but only as another member of the congregation, and I have a lot of listening yet to do.
In the end, all of us will be called upon to make sacrifices. I’m not saying we will have to sell our cherished and time-honored site, but if we choose to keep it we will have to make the personal sacrifices to do that. What is valuable to us and what contributes to that value?
I see my most important goal as President of the Board is to keep the congregation whole and vital. In other words, whatever decisions we make we do it holding hands, and at the end of this process we are still holding hands, acting together and aware of the sacrifices we have to make to do that.Continue reading →
President’s Column, November 2017
God grant me the serenity to accept the things I cannot change;
courage to change the things I can,
and wisdom to know the difference.
Thirty-four years ago when I first learned that prayer it meant coming out of denial for me, accepting my reality for what it was and changing. By the time I changed, I felt like I was at the end of my life, everything was over and I was accepting the inevitable. What I learned was that coming out of denial, dealing with reality, made everything possible.
I am optimistic about the community of UUCB, but there are realities for which most times I seem to be in denial.
Those realities are: that as strong as our congregation is, as an active, diverse, and inspired group of people, the way we are today is not sustainable.
We are a congregation much smaller than the one that built our church in Kensington over 60 years ago.
The hard realities are we occupy a sixty-year-old building that requires considerable maintenance and repairs that have been postponed for way too long.
- The rafters are dry rotting and need to be sealed.
- The windows and the rest of the building need to be waterproofed; the seals are giving out.
- The kitchen floor needs to be replaced; the gaps for bacteria are a health hazard.
- The Safir Room and the rooms above it require expensive remediation and repairs.
- The doors between the Atrium and the Social Hall need replacement.
- The heating system is obsolete and one day will not even be repairable.
- The building needs new systems: electrical, water, and lighting.
- The bathrooms, chancel and stage are not compliant with the Americans with Disabilities Act for accessibility.
- Audio-visual, IT and media are in desperate need of updating.
Just the repairs alone require over $1.5 million in today’s dollars. We don’t have it, and the longer it takes us to fix these issues the more expensive they become. Several years ago it was estimated that we should be budgeting about $250,000 a year for facilities maintenance and repairs.
The Freestone retreat requires upwards of $50,000 to make it habitable. It could be much more. For years we’ve been talking about generating new income for Freestone, but it hasn’t happened.
In the past few years, our regular operating budget has had a running deficit. The congregation is vital, we are attracting new members, but with attrition we are not growing. We are not alone; many congregations, UUs and others, are in the same position.
We are in a predictable downward spiral. Old facilities are in need of repair and maintenance, assets that once were vital are marginal, but require expenditures just to maintain. While we are attracting new members, young families come with lower incomes and higher expenses; housing takes more money than ever
just to live within 20 miles of our location.
We’re not a dying congregation—that I am optimistic about—but we are in an unsustainable position. We need to come out of denial about this. It is not going to go away. It is time for a radical transformation. Now is the time to face the realities we need to accept and decide what we can change.
So let’s talk about the hard realities and let’s change together. For me, this is what this process of Visioning that we have begun is all about.
President’s Column, October 2017
The agenda for the board meeting in September at this writing has the usual reports from the ministers, the Coordinating Team and the Treasurer, confirming committee nominations, and business guidance. From month to month the board takes care of the church’s business, approving actions of the various committees and the staff of the church. We ask questions, give guidance and try to plan for the future.
Next month at a congregational meeting the whole congregation will decide on how we pay for operating funds and maintenance. With Freestone, the board is trying to consider the risks of deferred maintenance with the desire to use the building while balancing the overall financial needs of the congregation. The board represents the congregation, and with the congregation, we are concerned with the details of running our community. We are well aware of the overriding financial concerns, a nagging deficit and unmet maintenance costs, while at the same time we are striving to be a vital, unified and relevant community.
I believe it’s important that we pay attention to the day-to-day issues of UUCB, that we run a good organization, and I thank god that she has given us people who are better at that than I am. By myself I couldn’t do it, but together we can.
I also believe that the answer to our long range issues is not to address them one by one but to look at the big picture, to look at how we operate for our vision and our mission. That’s why I am very excited about the Mission and Visioning Process that we have begun. I don’t think it’s as much about deciding a mission and vision, we have that to update and refine. For me it is about how we decide to put that mission and vision to work, how with a long view we act in present time.
When I first came to UUCB, I was looking for a meeting mostly on Sundays with people who shared their struggles and triumphs. I found that here. And much more. I didn’t expect to be challenged but I found a community that challenges me in who I am, what I believe, and how I act. I found a community that demands much more of me than I thought I had to give. I found a community that can make me uncomfortable. I began to look at the part I play in marginalizing people. I began to see more clearly how I can contribute to a truly universal and diverse community. My opinions, my understanding have changed in the last six years.
As the President of the Board of Trustees, I have opinions about where we should be going as a congregation, but I’ve also learned to be open and trust my friends. And that’s why I am excited to participate in the process we have begun. I trust this congregation. Together we can participate and learn and together we can plan where we go as a community.Continue reading →